Free supervision log template

A plain spreadsheet for your supervised hours. Free, no sign-up, no email needed. Open it in Excel, Google Sheets or Numbers and start typing.

Download the spreadsheet (CSV)

It is a CSV file. Every spreadsheet app opens one. In Google Sheets use File, then Import, then Upload.

The three example rows.

The file comes with these rows so you can see the shape. Delete them and put your own in.

Date	Minutes	Category	Modality	Site	Supervisor	Group size	Note
2026-09-01	50	Direct client contact	In person	Clinic North	Dana Reyes	Empty	First session of the week
2026-09-02	60	Individual supervision	Virtual	Clinic North	Dana Reyes	Empty	Weekly supervision hour
2026-09-04	90	Group supervision	In person	Clinic North	Dana Reyes	4	Case consultation group

hoursign-supervision-log.csv · 8 columns · 3 example rows

What each column means.

You can put hours instead of minutes: rename the Minutes column to Hours and write 0.75. Keep one row per session.

DateNeeded: The day of the session, as 2026-09-01.
MinutesNeeded: Whole minutes. 50, not 0.83.
CategoryNeeded: Direct client contact, Couples or family session, Individual supervision, Group supervision, or Other professional work.
ModalityOptional: In person, Virtual or Phone.
SiteOptional: Where you worked. A place, never a client.
SupervisorOptional: The supervisor's name.
Group sizeOptional: How many people were in a group supervision.
NoteOptional: A short reminder for you. Never a client name.

Import it into HourSign. No column mapping.

The column names in this file are exactly the ones HourSign's importer reads. So when you upload it, HourSign matches every column by itself. Nothing to map, nothing to rename.

In HourSign, open Import, choose the "HourSign spreadsheet" preset, upload the file, check the rows it found, and commit. Rows it cannot read are listed with the reason, and nothing is saved until you say so.

The import preview in HourSign: five rows from a file, three marked ready with their date, length and category, and two marked error with the reason, such as a date that is not in YYYY-MM-DD form. — The import preview. Rows it cannot read show the reason. Demo account.

Two rules, whichever tool you use.

Never write a client name

Not in the Note column, not in the Site column. An hours log is not a clinical record and it should never become one.

Fill it in the same week

Reconstructing six months of hours from memory is the thing everyone regrets.

What a spreadsheet cannot do.

It cannot get a supervisor's signature, and it cannot prove the numbers were not changed later. If that matters to you, see how HourSign compares. If it does not, keep the spreadsheet. It is free and it is yours.

Start free HourSign and Excel